Configuring Email – PC

How do I configure email in Outlook 2010 ?

1. Start Outlook.
2. On the File menu, click Account Settings.
3. Click New.
4. Click E-mail Account
5. In the Auto Account Setup dialog box, click to select the Manually configure server settings or additional server types check box, and then click Next.
6. Click Internet E-Mail, and then click Next.
7. Fill out the required settings as following:

Your Name: Your name exactly as you want it to appear to recipients when they receive email from you
Email Address: your full email address – eg jsmith@my-domain.com

Account Type: IMAP (recommended)
Incoming mail server: mail. – replace with your domain name, so for example mail.my-domain.com
Outgoing mail server (SMTP): mail. – same as the Incoming mail server

Username: your full email address once again
Password: your mail box password

Ensure that ‘Require logon using Secure Password Authentication (SPA) remains unchecked. This is important as you may experience difficulty sending email with this enabled.

8. Click “More Settings…” in the bottom right of the window
9. Click “Outgoing Server” tab at the top.
10. Tick the box labelled “My outgoing server (SMTP) requires authentication”
11. Click “Advanced” tab at the top
12. In the Outgoing mail (SMTP) box, type 25. *Note, if you have trouble sending e-mail, please try changing this to port 587.
13. Ensure that ‘This server requires an encrypted connection (SSL) is unchecked
14. The ‘Use the following type of encrypted connection:’ option should be set to None
15. Click “Ok” to close the window.
16. Click Next after you have completed entering this configuration information, and then click Finish

How do I configure email using Outlook Express?

To setup Outlook Express to work with your mail account please follow these instructions.

  1. Start Outlook Express and select the Tools menu. From here select ‘Accounts’
  2. In the window that appears press the ‘Add’ button and then select ‘Mail…’
     

  3. Enter your name as you would like it to appear to people who receive emails from you. Then click ‘Next’.
     

  4. Enter the email address that you want to use. Then click ‘Next’.
  5. Now you need to enter your incoming and outgoing servers. For the incoming server you should enter mail.’yourdomain.com’ – substituting your own domain name for yourdomain.com. For the outgoing mail server you should enter mail.’yourdomain.com’ as before. Then click Next.
  6. To finish you need to enter your username (which is your full email address) and password for your mail account. Once entered please click Next and then Finish.
  7. To allow you to send mail through our mail server you now need to make a small change to the properties of the account. Select ‘Properties’ from the ‘Accounts’ window.
    You need to click the tick-box that says ‘My server requires authentication’ or ‘This server requires me to log on’ and then click ‘OK’ and ‘Close’:
  8. You can now send and receive emails!

 

Setting up email in Windows Live Mail

1. With Windows Live Mail open, select the ‘Accounts’ option from the top menu bar.

2. Click the Email button.

3. On the window that appears fill out the options as follows:

Email Address: your full email address – eg john@mywebsite.com

Password: your mail box password

Display name: Your name exactly as you want it to appear to recipients when they receive email from you.

Check the ‘Manually configure server settings’ option

4. Click Next.

5. ‘Configure server settings’ should appear. Fill out these options as follows:

Incoming server information :-

Server type: IMAP (recommended) or POP3 (either can be used here)

Server address: mail.<domain> – replace <domain> with your domain name, so for example mail.mywebsite.com

Port: 143 (If using IMAP) or 110 (for POP3)

‘Requires a secure connection (SSL)’ should remain unchecked

Authenticate using: Clear text

Login user name: your full email address – eg john@mywebsite.com

Outgoing server information :-

Server address: mail.<domain> – replace <domain> with your domain name, so for example mail.mywebsite.com

Port: 25 – however some ISPs do block port 25 for external mail services, so if you experience difficulties sending email then you should try port 587

‘Requires a secure connection (SSL)’ should remain unchecked

‘Requires authentication’ should be *checked*

6. Click Next. Windows Live Mail will display a ‘Finished’ message, connect to your mail box and download all email.

 


The setting up of emails on your devices does not fall within the remit of building or maintaining your website.  We can provide a one on one service for a nominal hourly rate.  Contact us for more information.

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